How to Create Enough Space in a Laptop for Efficient Operation

Your laptop operates slowly if many junk files and folders are uploaded and not deleted within time. The files, folders and software occupy a lot of memory space on your hard disc and hence your hard discs do not perform efficiently. If many music folders, video folders, images, documents are piled up, then the operations become automatically slow.

The first step to avoid slow operation is to delete the files and folders as soon as they become useless.

  1. Clean Up process

The unnecessary applications and obsolete system files should be drained away. Some of the files cannot be deleted just by right clicking. Hence, you must use the Disk Clean-up device that is present in the search box. Then you can choose the location where you want the applications to be dumped just by a simple ‘Enter’ option. You can regularize the Clean-up process by creating a default setting by running it on the Task Scheduler.

  1. Uninstalling unwanted applications

Some applications that are installed cannot be easily deleted and hence you must enter the Control Panel and then open the main Program files. You can select the programs and then press the ‘uninstall’ option to delete the files. The applications that can be deleted using these options include games, tax software, and other educational or commercial software. A music or media player or any video applications may be installed twice and you can simply delete them by getting rid of duplicates.

  1. Using Cleanup tool

You must install a system that can automatically clean-up your system and erase files such as browser histories, restore points, caches and other temporary folders. Using this system, your system gets completely cleaned and all the folders, files and applications are deleted.

  1. Checking your Miscellaneous folders

Some of the folders consist of several files and they should be deleted because they are accumulated for a long period. You must regularly delete the download files and the reinstall a program. Delete the old versions and then install new applications so that your system operates efficiently.

  1. Check duplicate files or large files

Some word files that are created may be very large and may occupy larger space. Accidently, you may have also created duplicate files. You can enter the main screen of the Windows and check various folders and files that are created and you know the capacity of the files also. In this way, you can delete those old files. You can access them using the disk space analyzer device.

  1. Moving folders to external drives

You must use a flash memory card or a USB hard drive; you can store all your favorite folders in the drive and delete all such files or folders from the system. As the price of external devices has dropped down drastically, you can use them to store large data. But you must use a good-quality external drive or else your system may be attacked with virus.

Follow the above steps and you will surely see a difference in your laptop’s performance.

Different Smart phone for People with a Tight Budget

Today, even people with a tight budget can also purchase a Smartphone at a reasonable price. They are usually available in a metal case.

The following Smartphones are available at a lesser price and you can consider various other factors before buying them.

  1. Motorola G

It is a great Smartphone of 4.75 inches screen and 720p IPS screen. You can operate it on Android system and the internal storage capacity is around 8 to 16 GB. It is lightweight and is thinly structured. It can be operated on the Snapdragon 400 CPU of 1 GB. The user can perform routine operations such as browsing, playing games and capturing videos as it consists of a 5-megapixel camera.

  1. Motorola G2

This Smartphone consists of 5-inch 720 p screen and an 8-megapixel camera. It also consists of two speakers on the front side. It operates with Snapdragon 400 processor and consists of a tiny SD card slot to expand the memory capacity.

  1. Nokia Lumia 735

The screen size is 4.7 inches and consists of 1280 x 720 size display unit. It offers 4 GB connectivity and is known as the cheapest Smartphone set. The Smartphone operates with 1.2GHz Snapdragon processor and it is enabled with 4G LTE. It looks attractive as it is covered in a plastic case. The parts of this Smartphone are powerful.

  1. EEE Kestrel

It consists of small screen of 4.5 inch size and 960 x 540 pixel screens. It is durable as it consists of a powerful battery system. The special feature of this model is that you can quickly download and browse any application. It is powered by 1.2 GHz Snapdragon quad core of 400 CPU and is operated by Android. It offers 4GB connectivity and it depends upon the coverage in your area also.

  1. Motorola Moto E

This 4.3 inch and 960 x 540 IPS screen mobile is cheaper compared to other models of Motorola. As it is made fully plastic, a user can easily hold it in his hand. It also consists of 5-megapixel camera along with a shooter and the camera is facing front and is available along with selfies. There is also a monospeaker in the front

  1. Sony Xperia M2

It contains 4.8 inch screen along with an 8-megapixel camera. The operations of this handset are quick as it contains Snapdragon 400 CPU. Once charged, it can be operated for nearly 24 hours. It produces only 960 x 540 resolution images.

  1. ZTE Blade Q Mini

It is a 4-inch handset with 480 x 800 pixel screen and a 5-megapixel camera. The set is durable as the battery can last longer. The camera can be flexed at various angles and hence it produces bright light.

So worry not that you are not able to afford a Smartphone. With the options above you will soon be a happy owner of one!

Strategies to Hire Employees in Small Business

In small business, less people are employed and hence the structure of hierarchy is also very simple. But an employer should consider certain points while hiring employees.

  1. Number of employees

An employer may ideally hire 10 to 15 employees because it saves the company’s cost and if he hires more employees, then he incurs more expenses just towards the salaries of the employees.

  1. Hire Freelancers or outsourcing

Instead of paying salary regularly to employees, the employer can outsource some of their operations to the consultant or hire freelance workers because they save their costs drastically such as computer, documentation, tea etc. They can meet consultants and pay their fees only once, instead of regularly paying their employees. Some of the jobs that can be outsourced by them include accounts, payroll, web designing, marketing, etc.

  1. Hire through referrals

If you own a small organization, you must employ people who are trustworthy because you require them for a long period. You can borrow referrals through your friends, relatives, your advisors, associates, or clients or customers, accountants, because you can get somebody who is well-known to them.

  1. Retention capacity of the candidates

The employees should stay in the organization for a long period. Usually, in small organizations people do not retain their job because they can find opportunities in the long run. So, you can preferably employ people who will stay in the same town for a long period. Married woman may remain in the organization for a long period.

  1. Previous history

Do not hire a candidate who has worked in large companies earlier because he may not able to adjust to the atmosphere of the small organization. In large organizations, work in systematically delegated and the candidate is able to work in that particular process only. In small organizations, people perform different types of jobs daily. Their job changes on daily basis and hence employees from large companies may not become adaptable. You can choose freshers or candidates from smaller organizations. Such candidates have larger scope for growth and they can become experts after gaining some years of experience. So, you must provide scope to the candidates for growth and hence they can stay in the organization for a long period.

  1. Maintain documents of the employee

You need not demand many documents from the employees as they are hired through referrals. But, you must ask them to at least produce their ID, age proof, address proof and their bio-data to maintain office records.

Strategies to apply for small business loans

To start a small business unit, you must partly raise finance and partly contribute your finance in the form of capital to the company.  You can borrow finance from your family and friends, but you cannot borrow large sum of money.  You can also borrow money from money lenders, but you must pay higher rate of interest. The most optimal solution for borrowing finance is by raising loan.

But you must consider certain points for raising loan.

  1. Banks

You must preferably raise loan from nationalized banks, because they are trustworthy. The rate of interest does not fluctuate anytime, but the interest rates of global banks vary according to market trends. If you want to raise large amount, then you may approach global banks, but you must be ready to adapt to market trends. You may also seek loans that are backed by government, but you may not be able to raise sufficient funds for your business.

  1. Provide security

You must preferably apply for secured loans because the rate of interest is lower.  You can also provide collateral security to your lender and hence you can build a healthy relationship with your creditor.  He may not impose harsh conditions on you in the process of loan repayment. If you do not pay unsecured loan, then you may black listed and hence not able to apply loan next time.

  1. Access the terms of repayment

The terms of repayment imposed by the loan lender should be flexible because you are not sure whether your business venture will be a success or a failure. You must be able to comfortably pay off the EMI’s.

  1. Choose the right type of loan

You can apply for SBA loans online through various banks that conduct SBA loan program. If your business requires many types of equipment, then you can apply for SBA loan. If you want to buy short-term loans for your business that is directly deposited to your account then you can apply for line-to-credit. If you apply for line-to-credit loans, then you can pay the inventory and operational costs of the business. The type of loans is broadly categorized into fixed rate and floating interest rate. Usually, you can choose fixed interest loan because the terms do not vary throughout the period, and you can anticipate the EMI that you can pay to your lender throughout the loan period. So, you can constantly pay that EMI during that period. But, you may not be able to adapt to the floating rate loans because the interest rate can rise drastically.

Small business taxation

Even small businesses should pay certain types of loans regularly, otherwise they should pay penalty on the accrual amount. They can personally encounter any financial expert to assist them to file tax returns.  If their income for the year exceeds a prescribed limit, then they should pay tax to the revenue department.

  1. Income tax

Every firm should file income tax return except the partnership firms. The partnerships should usually file information return. Your financial advisor or chartered accountant will advise you to file the right type of return. Usually, if your income tax is higher, then you must pay federal tax to the government. To file tax of return, you must fill the income tax form and attach audited and attested documents such as computation of total income, balance sheet, capital gains and income and loss account. If the income tax authorities evaluate and prove that you have not paid enough tax, then you must pay the estimated tax.

  1. Estimated tax

The small business owner should pay certain amount as estimated tax such as dividends, alimony, self-employment tax, income from various other sources such as capital gains, awards and prizes etc. It is the type of tax that is not withholding. You should also pay that portion of tax that is withheld from pension or salary.

  1. Self-employment tax

It is the lump sum amount of tax that is paid in large amount along with the annual taxes. They refer to the social security payments or any Medicare treatments and you should deduct some amount from your earnings and pay towards social security and Medicare treatments.

  1. Sales tax

It is an indirect tax that is paid on the total turnover during the year.

The small business should follow certain steps for filing tax returns. They should pay their taxes before the due date as prescribed by the income-tax authorities. The due dates for each state are different and if they do not pay within the specified period, then they should pay penalty as prescribed by the government.

A sole proprietorship firm may file this income tax return by meeting a financial advisor or an expert.  But the partnership should file Income Tax form as prescribed by his state and should file a separate form to reveal the total profit or loss for the year. They should also pay self-employment taxes along with the regular forms and individually file his return by meeting the income-tax authorities along with their financial advisors.

Small Business System of Bookkeeping and Accounts Payroll

In small businesses, many transactions do not take place on daily basis. Hence, you need not use costly equipments to maintain your records, because you will unnecessarily waste money. But for filing tax and meeting the income-tax authorities, you must maintain few documents.

  1. Books

You must maintain a soft and a hard copy of books such as cash book, ledger, petty cash book, sales, purchase and inventory. An accountant should maintain daily transactions in a book. If you are not experienced in accounting, then you should remember only some golden rules of accounting

  1. In a transaction, the effect is always dual and it is known as ‘credit’ and ‘debit’. Hence two accounts are affected.
  2. There are three types of accounts a. personal e.g. Seller, buyers etc b. real e.g. Cash c. nominal e.g. Salary, interest, rent etc.
  3. For personal account, credit means the ‘giver’ and debit means ‘receiver’. 2. for real account, credit means ‘whatever goes out’ and debit means ‘whatever comes in. 3. For nominal account, credit means ‘gains and debit means ‘losses.

 

  1. Documents

You can maintain all documents that are essential for tax filing such as audited statements of income and loss, balance sheet, annexure, bank statements, investments, capital gains employee payroll, employee benefits, and any other document that is used for income tax calculation. If you are not confident about maintenance, then you can hire a PABSA accountant who is a certified public accountant.

  1. Accounting software

You need not install expensive software in your system because you incur small amounts of transaction but the accounting software should consist of features such as cash book, daily book, inventory, cash summary, sales and purchase, interest, journal vouchers, etc. The accountant should be integrating inventory and financial accounting both.  The profit and loss and balance sheet should appear automatically after entering into the ledger.  You should be able to maintain your accounts quickly and the software should not be affected by virus attack.

  1. Cloud Accounting

Now-a-days accountants maintain cloud-accounting method. They can store and access applications online. When using this software, the backup facility, version upgrading and performing IT tasks are managed by the service provider. The small business accounts can maintain both budget and accounting. You can access this application on your mobile phone also.

  1. Accounts professional

If you own a small business unit, then do not maintain accountants separately. But instead you can delegate this job to the administrators or assistants as the transactions are less. You can hire certified or freelance accountants who undertake many jobs and responsibilities.

Expansion of Small Business into Medium or Large

A businessman who owns a small organization will obviously dream of expanding his business unit and produce more.

He should analyze certain points while expanding his small business unit

  1. Access his current size of the business and his financial condition

He should access his regular earnings and his capacity of production currently. He must be earning enough after investing certain amount for producing a certain product. Then, he must calculate the marginal profit that he can earn after increasing his production after considering the total costs that he can incur, market conditions, new government rules and regulations etc.

  1. Customer-oriented examination

Instead of analyzing or accessing only external factors such as competition, monopoly, government regulations, you should analyze your relationship with the employees. You should browse through the database of the total customers. You should also find out whether the customers are really happy with you because happy customers can invite several referrals and dissatisfied customers also refer many other customers. You should provide a feedback form to find out if the customers are happy with you and so you can accordingly plan for expansion.  You must create different ways to keep your customers happy.

  1. Expansion with respect to location

You should decide if you want to expand the existing unit or establish a new plant or office in another location. You must calculate which way can be more profitable. If you think that the prospects in a particular location are not better, then you can establish a new unit in a different location.

  1. Licensing your product

If you have a good product then licensing it could a very good source of growth to your company. Once your product is licensed you will be able to make royalties and upfront money from your products continuous sales. It is also a smart way of expanding your business since it is low cost and low risk as compared to opening another company. The key to this to make sure that you find the right licensing partner that shares your interest.

  1. Diversify

Another good way for you to expand your small business is to diversify your existing products or service. You could do this by offering complimentary products along with your major products. This will entice new buyers to try out your products. In fact you can even sell other products that are similar to what you have. This will not only attract new buyers but this will seem that you are keen on updating and enhancing your products

Ways to Raise Finance to Start a Small Business Unit

To commence a small business unit, you can raise a loan from various sources. Some amount can be raised by transferring your fixed deposit to your savings account, borrowing money through referrals, money lenders, or using the money from the fixed deposit account itself. You can pay in installments from the income you have earned from interest on investment as well.

  1. Small business administration loan

You can apply for a small business administration loan online. They offer two types of loans for the business namely a. 504 fixed-asset program b. guarantee business loan. You can apply loans in various banks that offer SBA programs. Even if you want to borrow from a moneylender, then you must ensure that he has lent SBA loans before.

  1. Other businesses

You can engage yourself in an affiliate marketing business for a short time and raise money instantly.  You can often undertake businesses such as ad posting, MLM etc and earn part-time income.

  1. Home equity

If your house has equity, then home equity loan is one of the best options for you. They offer loans that are flexible than the traditional loans. But, it may prove to be risky, if your business does not succeed and your house may be foreclosed.

  1. Credit Cards

You can raise only a small portion of finance through credit cards because credit cards carry higher interest rate. The business could bear heavy expenses at a later stage as the rate of interest may increase drastically. If you possess more credit cards, then you must transfer the balance to a single card and this process is known as ‘consolidation of balance’.

  1. Angel Investors

You can always get help from Angel Investors and they are always available online. They provide financial assistance at the earliest. They can also suggest how to strategically invest in your business.

  1. Reserves Funds

If you are currently running a business and want to start a new business unit, then you can borrow money from your retained earnings.  You need not worry about repayment because you have invested your own money.

  1. Bank Overdraft

You can provide short-term finance for your business by bank overdraft facility. But banks usually charge higher rate of interest for bank overdraft facility. You can raise money through OD whenever you want and also repay within a short term. You can raise money through overdraft when you experience temporary fluctuations.

  1. Venture Capitalist

You can acquire large amount to finance for your business, but you must be careful about certain factors.

Things to Remember To Start a Partnership Firm

If two or more people are planning to start a partnership firm, then they should be familiarized about the legal process. The process for registration is complicated and they should produce many documents.  If a businessman needs some other person as his business partner, then he should analyze certain points.

  1. Does he really need a partner?
  2. Should he hire a business partner or an independent business contractor?
  3. Does the financial goal of the business partner is as similar as his?
  4. If he does something unethical, then how to handle?

The next step includes the legal work that should be performed.

  1. Partnership Agreement

The partners should register their names and obtain a license. They should hire an attorney or a chartered accountant to encounter the regulatory body. In the partnership agreement, they should not forget to include compensation, roles of each partner and exit clauses, capital of each partner, and sources of investment. But as a different partner enters into the firm, the terms and conditions can change.

  1. Partnering instead of hiring

Do not create a partnership just because you are not able to hire any employees to reduce your work burden. The expenses for partnering are higher than paying salary to the employees. You should pay for the legal paperwork and also undergo a lot of complications for management. The partner also demands his own terms and negotiates with you. If you are not comfortable to hire an employee, then hire an independent contractor.

  1. Credit worthiness of the partner

You can check his income statements, balance sheet if he is currently in business or else current salary slips, ID and address proof, investment or bank statement.  To know about his credit score, you can check his credit rating or request him to perform credit rating. You can check his credit card statements otherwise. He should be able to contribute sufficient capital to the business and bear expenses just like you. You can extract information about him through referrals.

  1. Anticipate the problems

If the business does not run smoothly, then what alternatives are you planning? Question yourself in this manner. You can encounter a financial expert such as chartered financial analysts or chartered accountants or attorneys to examine your partners’ records and your records. In this way, they can anticipate the problems that may occur.

  1. Capacity of the partner

The partner should be an experienced person preferably so that he can handle tough situations of the business. If he is a fresher, then do not allow him to contribute more capital and hence do not give him much profit from your share.

Things to Remember Before Meeting Financial Consultants

You must consider certain points before meeting a financial consultant because you must acquire valuable advice from him after paying him his fees. You must analyze a few points before you hire a financial consultant.

  1. Your financial query
  2. Qualification of the financial advisor
  3. Experience of the advisor
  4. Reputation
  1. Services that they offer

Usually highly-qualified advisors provide in the matters of taxation, accounts, investment, inventory, foreign trade and exchange, investment planning and strategies, retirement planning, and business expansion. An ordinary tax consultant may provide help only in taxation matters but charge less fees. Usually qualified advisors such as Chartered Financial Analysts, Chartered Financial Planners etc charge high fees.

  1. Access their qualification and certifications

Usually advisors who hold Chartered degrees are highly-qualified people compared to the advisors who hold certification degrees.  A person can just hold a certification just by studying one-year or even a six-month course after completing graduation in other fields. But to hold a Chartered degree, a person should clear very difficult examinations. Some of the valuable degrees that the financial experts can hold include Chartered Financial Analyst, Chartered Financial Consultant, Chartered Retirement Planning Counselor, Registered Investment Advisors, and Investment Advisor Representatives etc. These advisors abide to the ethical standards of the profession to the highest level and they are reliable. You can check about their qualification or details on various social networking sites and every popular advisor is easily accessible online.

  1. Check the performance record

If you check online, you can find out whether the advisor is a genuine person. If he is indulged in any unethical practice, then you can always find his name in the Financial Industry Regulatory Authority board and you can check it online. Most of the investment advisers are registered with the SEC and fill ADV forms. You can always check online if the investment advisor had any discrepancy with government regulatory body or is known for his undisciplined action by checking whether he has filled the ADV form or is registered with SEC.

  1. Understand the difference between financial planner and adviser

If the advisor is an investment planner, then he is definitely an investment adviser. But if he is an adviser, he may not be a planner. Financial planners perform several functions concerning finance and also examine in detail about every aspect of investment, insurance, retirement, savings, estate planning, etc. An adviser only provides consultation about every financial aspect.